Administrative Assistant

ABOUT THE POSITION

This position will be based in Bangkok office as a replacement of our admin team member to provide various office administration assistance to All Staff-Thailand as well as liaising with Vena Energy EA upon request.

KEY RESPONSIBILITIES

  • Assist as focal point of contacts i.e. incoming call answering, visitor greeting, distributing mails. 
  • Coordinates all travel arrangements for the company: research competitive plan i.e. flight, hotel and rental car bookings in accordance with approved travel requests including input data in ISOS tracking system. 
  • Responsible for maintaining office equipment, arranges for repairs when necessary. 
  • Assisting in processing company’s invoices attached with support documents to process payments. 
  • Expedites purchase orders when necessary and ensures timely delivery. 
  • Arranging all related company meetings and events.
  • Liaising with all departments to deliver tasks as requested. 
  • Coordinate tasks for messengers, driver and office cleaners until completion.
  • Assist team members i.e. courier dispatching, order supplies, copying, scanning, etc.
  • Performs other administrative or office duties or special projects as assigned.

EDUCATION

  • Bachelor’s degree in Business Administration

Experience

  • At least 5 years' of relevant experience, preferably from an international work culture.
  • Preferably experience in handling work with government officials.

SKILLS

  • Proficiency in communicating in English
  • Proficiency in Microsoft Office Tools (i.e. Word, Powerpoint, Excel).
  • Driving skill with valid license will be an added advantage.
  • Desirable: Can work with minimal supervision, analytical, communication and a team player.

To apply

Location